Land Registry Integration

Modified on Tue, 12 Dec, 2023 at 5:13 PM

The Land Registry Business Gateway provides a secure, electronic portal to the Land Registry services directly from Partner.

This facility can be found within Managing Partner, to re-use existing data already entered into Partner, receive data and PDF copies of documents directly into Partner means huge efficiencies in time.

The following searches are available through Partner including registrations:-

Title Search - Title Number Enquiry
Map Search
OC1 & OC2 - Official Copy (Title Unknown)
OS1 – Official Search of Whole with Priority
K15 - Land Charges Full Search
K16 – Bankruptcy Search
Daylist Enquiry (shows any pending applications)
Search of the Index Map
Using Land Registry Integration
e-DRS (Electronic Document Registration Service)

To carry out the searches mentioned above, you will need to go to your client matter and click on the "Matter Based Managing Partner Data" icon

Or when you are in a matter select "Launch" / "Matter Based Managing Partner Data" from the top toolbar.

Select "Land Registry Searches" Tab when the data screens are open.

The buttons on the right-hand side are scripted to run their required processes.

Title Search - Title Number Enquiry

This feature returns a title number for a property based on the data entered. Where a title number is returned, this is saved against the matter.

1	The Customer Reference and the External Reference must be completed. This should be the fee-earner’s reference and the barcode. Eg. STG/SMITH123/1
2	Enter the Building Name or Building Number and the Postcode
3	Click Title Search
4	Clicking search should return the title number. Clicking OK will insert the full address and title number into the Land Registry Property Screen
5	You can then click any of the other buttons to obtain the relevant documents directly from the Land Registry. Eg. If you click OC1, you should see a screen asking where, in the case, you want to save the Office Copies. You would then go to the folder where they’re saved to view them.

Map Search

The Map Search button will open the HM Land Registry Portal website using your default web browser to allow you to determine whether land and property is registered as well as viewing its location.

OC1 & OC2 - Official Copy (Title Unknown)

The OC1/OC2 functions use the title number returned from the Title Search to return an Official Copy of the register, title plan or both, as a PDF. These can also return copies of documents referred to in the register e.g. conveyance, deed or lease.

Documents obtained in this way are saved directly into the progress file in Case.

Once the Title Number is known, the OC2 search can interrogate the register for all documents associated with the title and offers the ability to download any or all of those documents simultaneously. Again, these documents are added directly into Case Manager under an appropriate name.

OS1 – Official Search of Whole with Priority

An OS1 Search can be used to check there have not been any changes to the seller’s registered title. Once all of the fields have been completed, click Search and the results will be shown on screen.

K15 - Land Charges Full Search

A Land Charges Full Search provides details of an official search of the Land Charges Register. Details of previous searches and their results can be seen by pressing the Previous Results button.

K16 – Bankruptcy Search

A bankruptcy search can be carried out by either a standard name search or complex name search. Details of previous searches and their results can be seen by pressing the Previous Results button.

Daylist Enquiry

Reveals any pending applications that are lodged against the title. Details of previous searches and their results can be seen by pressing the Previous Results button.

Search of the Index Map

Provides an official search of the Index Map to confirm whether property is registered. Details of previous searches and their results can be seen by pressing the Previous Results button.

Official Copy Document Availability (OC Availability)

Only requiring a valid property Title Number, retrieve the results, any documents available to download as well as a Summary which can be added to Case Manager.

Using Land Registry Integration

e-DRS (Electronic Document Registration Service)

This section of the guide will cover basic usage of the available tabs within our e-DRS screen and their purpose.

Open "Matter Based Managing Partner Data" icon

Or when you are in a matter select "Launch" / "Matter Based Managing Partner Data" from the top toolbar.

Select "EDRS" Icon when the data screens are open.

The Electronic Document Registration Service (e-DRS) View brings the ability to submit and receive applications to change the register.

The e-DRS screen follows a straight-forward tab layout which you would commonly go through in order until you reach the ‘submission’ tab to submit your e-DRS data.

Property Details

Add in required property information and determine if you wish to submit in whole or in part.

To add an affected title click the “+” button to the right of the ‘Titles Affected’ section, fill out a title number and select a type.

Applications

This page is where you must add in an e-DRS application. Please note that a valid application is required in order to add parties to the e-DRS form.

First select your application’s ‘Attachment Type’. Selecting ‘other’ will provide you with a drop-down through which you can select from a wider list of available attachment types such as ‘Noting of Lease’, ‘Transfer’ etc.

Attachments themselves can then be selected from the ‘Attachment’ section. These are selected from a list of available .pdf files within a progress file.

From the attachment selection screen you may select which progress file you want to use. - This is the same for all other uses of the ‘Step Selection’ screen as well.

Supporting documents

Supporting documents may be added at this stage via the ‘Supporting Documents’ page. This is a simple process of selecting a type, attachment and certification type.

Similarly, to the ‘Applications’ page, supporting documents can be selected from a list of available .pdf files within your Progress File. Further to ‘Supporting documents‘ notes can also be added in through the ‘Notes’ page.

Parties

Before adding a new party, users must ensure that they have created a valid e-DRS application.

From the ‘Contacts’ section, a user can select existing Matter Contacts from Partner and add them as a new party to this application.

A user can add a Non-Matter Contact as a party by selecting either blank entry:

Other Person: Populate this entry for adding an individual person as a new party.

Other Company: Populate this entry for adding a Company as a new party.

When adding a party, a user is required to populate the ‘Party Details’, ‘Address for Service’ and ‘Roles’.

By selecting a representation type and address for service, the user can then add a role.

Additional Party Notifications

Add additional parties to your e-DRS application.

Click the add button and then select a Matter Contact from the left-hand pane & select an address.

You can then enter a reference, select an address type, and select one of the available items from the ‘Address Details’ list.

This information is used to inform additional parties of your e-DRS action / submission.

Submission

After all the information has been entered, the e-DRS can be submitted from the "Submission" tab. Clicking refresh (F5) on this screen checks for any replies and documents from the Land Registry. If documents are received these will be saved into case manager.

If any requisitions are raised they will be displayed in the ‘Requisitions’ section at the base of the submission screen.

Once you are satisfied that you have filled in all the information you wish to submit. Fill in your contact email address & phone number and click on the ‘Submit’ button.